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Overview
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The syllabi system uses a database that
stores the syllabi for easy access through the Internet from
anywhere in the world. The system allows Instructors to create
new or modify existing syllabi online and allows Academic
Reviewers to edit, if necessary, and approve syllabi online and
then publish them. This system means that the most up-to-date
syllabi will always be available to everyone. Office personnel
will not need to mail syllabi to potential students, nor trash
outdated copies of printed syllabi.
Instructors can create completely new syllabi
by filling in the form, which follows the standard design set by
Webster University, or if they already have an electronic version in Word
or WordPerfect for example, they can cut and paste into the form
and have a finished syllabi in minutes.
Syllabi are either in Review status or View
status. When an Instructor creates a syllabus it is in Review
status and can only be seen by the Instructor that created it or
by the Academic Reviewer. When the Instructor is finished with
the syllabus he must notify the Academic Reviewer who reviews
the syllabus. When the Academic Reviewer is satisfied with the
syllabus he moves it from Review status to View status. At this
point it is visible to the general public from the campus
website.
We recommend that you use standard
sentence punctuation in your syllabus. Do not capitalize every
word, only the first in each sentence.
The basic steps are:
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Login to the system for the first time, set your new
password.
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Fill out the information concerning the term, year,
course name and number, your name and how to contact you.
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Fill each block of the form with the appropriate
information, or copy it from an existing electronic document
and paste it into the form.
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When you are satisfied with your work click on the Submit
New Course at the bottom of the page. This saves
what you have done.
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At this point your syllabus is in Review status and only
you and the Academic Reviewer can see it. If you are done
with it contact the Academic Reviewer so he can proof your
work.
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It is not necessary to add the statement concerning
cheating or plagiarism, it is added automatically to every
syllabus.
Note: After you have submitted your work
you can login anytime to edit it, however once the Academic
Reviewer has reviewed a syllabus and released it for public view
you cannot access that syllabus any longer to edit it. Should
you need to make a change for any reason contact the Academic
Reviewer and ask that the syllabus be put back in Review status.
Once it is in Review status you can edit it again. When it is
ready, contact the Academic Reviewer so he can proof it and
release for public view again.
Warning: Once you login and start to work
you have 60 minutes to finish before the server will close your
connection and log you out. This happens transparently and is
not obvious to the user, and means that you will lose your work.
To avoid this, fill out at least the fields highlighted in red,
then click on the Submit New Course button
to save your work. You can then reopen your syllabus and
continue.
Regardless of whether you are an Instructor or an Academic
Advisor you must log in to get started. You must login using the
login name provided to you by the Office Manager. For example,
John Doe may get the email address jdoe@webster.edu, then
John logs in using jdoe, ignoring the @webster.edu
suffix or the Office Manager can create a login called johndoe
with the password jdoe.
When the Office Manager creates your login he will set your
password to 'password'. The first time you actually login you
will have to change this to whatever you want. Your new password
can be alphanumeric and any length. Keep this in mind: Even
though the only syllabi that you will be able to see are the
ones that you are currently working on and are still incomplete,
you should pick a password that is relatively secure. Your email
address is common knowledge, you don't want someone guessing
your password and accessing your syllabi without your
permission.
This has been an issue with Internet Explorer 6. The simplest
solution is to go to Tools, Internet Options, Security, click on
the Trusted Sites icon then the Sites button. Add "http://www.webster-info.org"
(without the quotes) in the box labeled "Add this Web
site to the zone", then click the Add button. Make sure the
checkbox concerning server verification is not checked. Close
your browser, open it and try to log in again.
If this is a new syllabus:
In order to create the first instance of
a syllabus, click on Add New Course. This brings
up the syllabi form that you can fill out or cut the
information from another document and paste into it. The form
does not automatically save your data as your type, if you are
concerned about a power failure or some other interruption
causing you to loose the work you have done then click on the Submit
New Course button at the bottom of the form, then
reopen it.
The following fields are in red and must be
fill out before submitting.
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Choose a Term, i.e., Term 1
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Fill in the Term Year, i.e.
2002
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Fill in Course # & Section,
i.e. BUSN 5000 (section number is optional)
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Fill in Course Title, i.e.,
Introduction to Business
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Fill in Instructor First Name, i.e.,
John
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Fill in Instructor Last Name, i.e.,
Doe
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Fill in EMail(s), i.e., jdoe@webster.edu
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Fill in Phone #(s), i.e., H:
501-555-1111 / W: 501-555-2222 / Fax: 501-555-3333
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Fill in Campus Site, i.e., Little Rock
Metro
If this is a syllabus that you started earlier and submitted:
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To bring up a syllabus that you have already started to
work on, click on View Instructor Courses.
This brings up all syllabi that you have submitted and are
still in Review status. At this point you can continue to
edit or add to the form as needed. You can submit the form
and return to it as often as you want.
The database does not save formatting except in the Course
Requirements and Grading Scale section.
This is done by design. You can enter multiple email
addresses and they are all added to the To line or your
email program when someone clicks on any one of them. The user
can then remove the unwanted address(es) and use the one he
prefers.
Contact your Office Manager, he can can reset your password
to 'password'. You can log in again and reset your password to
whatever you want.
If you are still having problems contact your Office Manager
or Academic Reviewer for help. If you have any suggestions or
comments about the design of the Online Syllabi System you can
send them to the Web Team.
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